Why Cloud-Based Access Control is the Future

For decades, access control systems have operated the same way: a proprietary software package installed on an on-premise server, managing controllers through a closed network. It worked, but the world has changed. Here's why cloud-based access control is rapidly becoming the new standard.

The Problem with Legacy Systems

Traditional access control systems come with significant limitations that modern organizations struggle to work around:

• Vendor lock-in: Proprietary hardware and software mean you're stuck with one vendor for life. Need to switch? Start over from scratch.
• High upfront costs: On-premise servers, software licenses, and specialized installation can cost tens of thousands of dollars before you secure your first door.
• Limited remote access: Managing your system from outside the building often requires complex VPN setups or expensive add-on modules.
• Manual updates: Security patches and new features require on-site visits from technicians, leading to systems running outdated software for years.

The Cloud Advantage

Cloud-based access control addresses these pain points while adding capabilities that simply weren't possible before:

Manage from Anywhere

With a cloud-based system, your access control dashboard is available from any device with an internet connection. Issue credentials, review access logs, or unlock doors from your phone while traveling. No VPN required.

Automatic Updates

Security updates and new features deploy automatically. You're always running the latest version without scheduling downtime or technician visits.

Scalability

Adding a new location? It takes minutes to bring new doors online. Cloud infrastructure scales effortlessly whether you have 5 doors or 5,000.

Lower Total Cost

No server hardware to purchase or maintain. No software licenses with expensive annual renewals. Predictable monthly pricing that includes everything.

But What About Reliability?

The most common concern about cloud access control is "what happens if the internet goes down?" It's a fair question, and modern systems have a solid answer.

At ctrlentry, our gateway software and access controllers store credentials locally. If your internet connection drops, authorized users can still access doors using their badges or cards - the system continues operating normally. When connectivity returns, events sync automatically to the cloud.

In practice, this hybrid approach gives you the best of both worlds: the convenience and power of the cloud with the reliability of local operation.

The Industry is Moving

Major enterprises, property management companies, and small businesses alike are migrating to cloud-based access control. The benefits are too significant to ignore, and the technology has matured to address early concerns about reliability and security.

If you're still running a legacy system, now is the time to evaluate your options. The cost savings, improved management capabilities, and enhanced security make a compelling case for making the switch.